Skip to content Skip to left sidebar Skip to footer

Finance

31 October 2023: Public Notice – Second Adjustment Budget 2023/2024 Approved

Notice 144/2023

PUBLIC NOTICE: SECOND ADJUSTMENT BUDGET 2023/2024 APPROVED

Notice is hereby given that the Garden Route District Municipal Council’s Second Adjustment Budget for the period 2023/2024-2025/2026, was compiled in accordance with the Local Government: Municipal Finance Management Act 2003 (Act 56 of 2003).

This document was approved by the Garden Route District Municipality at a District Council meeting held on Wednesday, 25 October 2023.

This document will be available for public inspection and comments on the GRDM municipal website from 31 October 2023.

Members of the public is invited to submit written comments or representations to the municipality in respect of this document.

All comments and inputs must be directed to:
The Municipal Manager,
Garden Route District Municipality, 54 York
Street, George 6530.

For more information, please contact Ms Louise Hoek at 044 803 1300.

Download the documents here:

Click to download the official Public Notice.

M G Stratu
Municipal Manager
Garden Route District Municipality

29 March 2023 Public Notice: Draft Budget 2023/2024 open for Comments

Public Notice: Draft Budget 2023/2024 open for Comments

Notice is hereby given that the Garden Route District Municipal Council’s Draft Budget for the period 2023/2024-2025/2026, was compiled in accordance with the Local Government: Municipal Finance Management Act 2003 (Act 56 of 2003).

This document was noted by the Garden Route District Municipality at a District Council meeting held on Tuesday, 28 March 2023.

This document is available for public inspection and comments on the GRDM municipal website www.gardenroute.gov.za from 29 March 2023.

Members of the public are invited to submit written comments or representations to the municipality in respect of this document. All comments and inputs must be directed to “The Municipal Manager, Garden Route District Municipality, 54 York Street, George 6530”.

Please contact the Budget Manager (Ms Louise Hoek) at 044 803 1300 with any enquiries.

Click here to download the Official Notice.

Click here to download the Draft Budget.

M G Stratu
Municipal Manager
Garden Route District Municipality

24 November 2022 Public Notice: PUBLICATION OF INFORMATION STATEMENT REGARDING THE RAISING OF EXTERNAL LOAN FOR THE CONSTRUCTION OF GRDM REGIONAL WASTE MANAGEMENT FACILITY OVER THE 2022/23 – 2024/25 MTREF PERIOD

24 November 2022

PUBLICATION OF INFORMATION STATEMENT REGARDING THE RAISING OF EXTERNAL LOAN FOR THE CONSTRUCTION OF GRDM REGIONAL WASTE MANAGEMENT FACILITY OVER THE 2022/23 – 2024/25 MTREF PERIOD

PURPOSE

To make public an information statement setting out particulars of the proposed debt, including the amount of the proposed debt; the purposes for which the debt is to be incurred and the particulars of any security to be provided for the financing of the construction of the GRDM Regional Waste Management Facility capital project as per Council’s approved 2022/23 – 2024/25 Medium Term Revenue and Expenditure Framework (MTREF) Capital Budget.

To invite the public to submit written comments or representations to council in respect of the proposed debt.

Click and download the full advert.

22 November 2022: Notice – Second Adjustment Budget 2022/2023 Approved

NOTICE: SECOND ADJUSTMENT BUDGET 2022/2023 APPROVED

Notice 129/2022

Notice is hereby given that the Garden Route District Municipal Council’s Second Adjustment Budget for the period 2022/2023-2024/2025, was compiled in accordance with the Local Government: Municipal Finance Management Act 2003 (Act 56 of 2003).

This document was approved by the Garden Route District Municipality at a District Council meeting held on Monday, 21 November 2022.

The document will be available for public inspection and comments on the GRDM municipal website www.gardenroute.gov.za from 22 November 2022. Members of the public is invited to submit written comments or representations to the municipality in respect of this document. All comments and inputs must be directed to “The Municipal Manager, Garden Route District Municipality, 54 York Street, George 6530”.

Please contact the Budget Manager (Ms Louise Hoek) at 044 803 1300 with any enquiries.

Click here to view the official notice.
Click here to view the documents.

M G Stratu
Municipal Manager
Garden Route District Municipality

ROLL-OVER ADJUSTMENT BUDGET 2022/2023

Notice 98/2022

ROLL-OVER ADJUSTMENT BUDGET 2022/2023

Notice is hereby given that the Garden Route District Municipal Council’s Roll-Over Adjustment Budget for the period 2022/2023-2024/2025, was compiled in accordance with the Local Government: Municipal Finance Management Act 2003 (Act 56 of 2003).

This document was approved by the Garden Route District Municipality at a District Council meeting held on Wednesday, 24 August 2022.

This document will be available for public inspection and comments on the GRDM municipal website www.gardenroute.gov.za from 25 August 2022.

Members of the public is invited to submit written comments or representations to the municipality in respect of this document. All comments and inputs must be directed to “The Municipal Manager, Garden Route District Municipality, 54 York Street, George 6530”.

Please contact the Budget Manager (Ms Louise Hoek) at 044 803 1300 with any enquiries.

Click on the links below and download/view the official documents.

2022/23 Council Resolution: Roll-over Adjustment Budget (24 August 2022) – PUBLIC NOTICE

2022/23 Council Resolution: Roll-over Adjustment Budget Report (24 August 2022)

2022/23 Council Resolution: Roll-over Adjustment Budget (24 August 2022)

28 April 2022 For Public Comment: Third Adjustment Budget 2021/2022

28 April 2022 For Public Comment: Third Adjustment Budget 2021/2022

Notice 45/2022

Notice is hereby given that the Garden Route District Municipal Council’s Third Adjustment Budget for the period 2021/2022-2023/2024, was compiled in accordance with the Local Government: Municipal Finance Management Act 2003 (Act 56 of 2003).

This document was approved by the Garden Route District Municipality at a District Council meeting held on Monday, 26 April 2022. The document will be available for public inspection and comments on the GRDM municipal website www.gardenroute.gov.za from 29 April 2022.

Members of the public is invited to submit written comments or representations to the municipality in respect of this document. All comments and inputs must be directed to “The Municipal Manager, Garden Route District Municipality, 54 York Street, George 6530”.

Please contact the Budget Manager (Ms Louise Hoek) at 044 803 1300 with any enquiries.

M G Stratu
Municipal Manager
Garden Route District Municipality

12 April 2022 Media Release: Several Garden Route DM APAC members complete their terms

Media Release: Several Garden Route DM APAC members complete their terms

For Immediate Release
12 April 2022

After years of strategic services rendered to the Garden Route District Municipality (GRDM) Audit and Performance Audit Committee (APAC), the terms of three (3) members have come to an end.

Dr Adele Potgieter, the outgoing Chairperson of APAC, finished her term yesterday. She commenced her duties on 1 November 2012, Advocate Derick Block served on the Committee from 1 March 2016 until 31 October 2021, and Mr Geoff Stenekamp served on APAC from 1 September 2017 until 28 February 2022.

APAC’s primary role is to advise the municipal council, political office bearers, accounting officers, and management of the Municipality about several matters. These include, but are not limited to, financial control and reporting, internal audit, risk management, accounting policies, performance management, governance, performance evaluations, and other matters referred by the institution.

Therefore, the effectiveness of this Committee requires an appropriate mix of professional skills, which are the prerequisites the GRDM identified for APAC members to hold. Appointing APAC members can be a daunting task because finding the relevant skills locally or regionally is not always possible. This is experienced all over the country.

The Chairperson of APAC’s leadership role is central to setting the tone of the work style and ensures that each agenda contributes to the effectiveness of the Committee.

BRIEF EDUCATIONAL BACKGROUND OF OUTOING MEMBERS

Dr Potgieter is a Senior Lecturer at Nelson Mandela University. She holds a PhD in Business Management, Marketing, and related support services, a BCom Investment Honours, and a BA degree in Industrial and Organisational Psychology. She’s also served on numerous audit committees

Advocate Block holds a B. luris, LLB, and Postgraduate Diploma in Taxation. He has served on more than fifteen (15) committees and boards. He has vast knowledge and experience in local, provincial, and national government, legal, constitutional matters, risk management, audit, corporate governance, and compliance.

Mr Geoffrey Stenekamp has Bsc, BCompt degrees, and he is a qualified Chartered Accountant (SA). He was the national leader of PricewaterhouseCoopers (PwC) and has served on three (3) other Audit Committees before.

CLOSING REMARKS

During Dr Potgieter’s closing remarks, she recalled the journey she walked with the Municipality for more than a decade. “I’ve done countless performance appraisals, worked with various municipal managers, mayors and other professional staff.” She also shared how proud she is of the functional managers of Internal Audit, Risk Management and Performance Management, who have grown immensely since she started working for the GRDM.

“I have learned to work with many good people, new employees – young and old. However, what stood out for me is their willingness to work together – employees want to do good in this Municipality,” she said. “Thank you on behalf of APAC for the diligence on your financial statements. I wish you well going forward. May your days be blessed, and think of us fondly going forward. She also thanked Mr Stratu and the GRDM Council for their leadership.

In her advice to the APAC, she said: “Always stay independent, don’t get gobbed down by others and listen to your heart.”

During his closing remarks at an APAC engagement yesterday, Acting Municipal Manager Lusanda Menze said: “Thank you for the service of APAC and what it has done for the community in its entirety and us.” When referring to the APAC as advisors, Menze referred expressly to Proverbs about wisdom and listening to advisors. “You have also helped steer GRDM to attain a clean audit.”

The GRDM is grateful for the outgoing APAC members and the positive contribution they’ve made and wishes them the best for their future endeavours.

ENDS

31 March 2022 For Comment: Draft 2022-2027 Integrated Development Plan (IDP), Draft 2022/2023 Medium Term Revenue and Expenditure Framework and Draft Multi-Year Budget

Notice 33/2022

DRAFT 2022-2027 INTEGRATED DEVELOPMENT PLAN (IDP), DRAFT 2022/2023 MEDIUM TERM REVENUE AND EXPENDITURE FRAMEWORK AND DRAFT MULTI-YEAR BUDGET

Notice is hereby given that the Garden Route District Municipal Council’s Draft Integrated Development Plan for the period 2022-2027 and the Medium Term Revenue and Expenditure Framework (MTREF) Draft Multi-Year Budget for the period 2022/2023-2024/2025, were compiled in accordance with the Local Government: Municipal Systems Act 2000 (Act 32 of 2000) and Municipal Finance Management Act 2003 (Act 56 of 2003).

These documents were considered by the Garden Route District Council at a District Council meeting held on Tuesday, 29 March 2022.

The documents will be available for public inspection and comments at all main local libraries, satellite offices and the Garden Route District Municipality’s IDP Unit, 54 York Street George and on the GRDM municipal website www.gardenroute.gov.za.

All comments and inputs must be directed to “The Municipal Manager, Garden Route District Municipality, 54 York Street, George 6530”,  rekords@gardenroute.gov.za.

Persons who are unable to read or write are encouraged to contact the Garden Route District Municipality during ordinary office hours, where they will be assisted to formulate their written comments or objections.

Written comments and inputs regarding the above documents must reach the Office of the Municipal Manager on/or before 30 April 2022.

Please contact the District IDP Manager (Ms. Mercy James) /or Budget Manager (Ms Louise Hoek) at 044 803 1300 /or rekords@gardenroute.gov.za with any enquiries.

L MENZE
Acting Municipal Manager
Garden Route District Municipality

29 October 2021 Media Release: Garden Route District Municipality improves its procurement practices to avoid Deviations

Media Release: Garden Route District Municipality improves its procurement practices to avoid Deviations

For Immediate Release
28 October 2021

Over the last few years, Garden Route District Municipality (GRDM) has improved significantly with the utilisation of deviations in its procurement processes.

According to GRDM Chief Financial Officer, Mr Jan-Willem de Jager, GRDM has invested significant time and effort in an attempt to reduce the amount of goods/services that had to be procured via deviations to the bare minimum. “Since 2017/2018 financial year, GRDM improved with a drop in deviations from ± R23 million to ±R2 million,” De Jager said.

Click on one of the buttons below to view the content relating to it

A deviation is a procurement process that falls within the ambit of Regulation 36 of the Municipal Supply Chain Management Regulations (Municipal Finance Management Act). Tebello Mpuru, Manager responsible for Stores, Data & Supply Chain Management at GRDM, explains: “It allows the Municipal Manager to dispense with the prescribed procurement processes established by the organisation’s Supply Management Policy of Council and to procure any required goods and services through any convenient process, provided that the reason for having to deviate falls within the allowed categories as per the legislation. This may include direct negotiations,” he said.

The SCM Regulations stipulates the following five (5) specific circumstances that legitimise the use of deviations:

  • In an emergency situation
  • If such goods or services are produced or available from a single provider only
  • For the acquisition of special works of art or historical objects where specifications are difficult to compile
  • Acquisitions of animals for zoos
  • In any other exceptional case where it is impractical or impossible to follow the official procurement process; and
  • To ratify any minor breaches of the procurement processes by an official or committee acting in terms of delegated powers or duties which are purely of technical nature.

The use of deviations for unjustifiable reasons leads to irregular expenditure. According to Mpuru, irregular expenditure due to the abuse of deviations, is frowned upon by stakeholders at all levels of the organisation, as the practice negatively affects the performance of the organisational. For that reason, this practice rarely ever escapes the public eye, as it creates a perception of intentional financial misconduct and the contravention of the relevant Municipal Finance Management Act (in a municipal context). On the question, why it is important not to follow the deviations route, Mpuru highlighted: “Through proper procurement planning by an organisation to put measures in place to have appropriate goods and service contracts for Council, a deviation would be an exceptional occurrence”. Each deviation would then allow the Council to update their procurement plan and put measures in place to avoid similar situations in the future, if possible. An event would rarely be entirely new; therefore, through proper planning, procurement contracts can be put in place ahead of time and ensure that minimal deviations can occur.

In further elaborating on the practice of deviating, De Jager explains that with emergencies that could still arise, considering that GRDM delivers disaster management and fire fighting services, would mean that some deviations would still be justifiably required. However “the organisation has shown great progress to identify every possible eventually for which we would be required to procure goods/services and has ensured that legislated procurement processes were followed to get adequate contracts in place for such goods/services”.  In closing, he highlighted: “The success of this drive to reduce deviations is evident from how the total annual deviations has decreased over the last number of years”.

Procurement is about Council openly going into the market to procure goods and services and allow the market to be treated fairly in responding to the needs of the state. Government’s intention is to solicit goods and services in the market without prejudice and allow the market to respond with the best possible offer to Government. A procurement process is designed to be transparent, fair, equitable, competitive and cost-effective to ensure the state utilises public resources in a manner that translates into value for money.

Mpuru advises that when goods or services are procured, one should do a market analysis and ensure that you are fairly familiarised with the approximate market rate for those goods and services. One cannot claim ignorance by purchasing goods and services that are priced at an unreasonable cost – “Government has limited funding, as such every cent that is spent should be value for money. Failure to do so could be deemed as financial negligence and could be deemed as a crime against the state and the people of this country”. Every cent spent belongs to the public and should therefore be treated with utmost care to avoid irregular or wasteful expenditure – limited resources should translate in eliminating inefficiencies and obtaining the best possible value out of the market.

Procurement is merely a translation of the execution of planned objectives. Therefore every cent in the organisation should be spent according to the plans of Council. Planning, therefore, requires a lot more thought and attention to detail to ensure that those entrusted with public funds have a clear plan on what programs and projects of Council they plan to execute in the most efficient manner possible.

“Ultimately we are public servants, and we are accountable to the public as a primary stakeholder to serve our communities. Failure to ensure efficient use of public resources ultimately means that we have failed society to derive the highest value possible with Government’s limited resources. Every action we do to add, speaks to the sustainability of public governance and the stability and growth of society” Mpuru emphasised. “Therefore being prudent means if we plan accordingly it can only be of benefit to society at large of which we are also beneficiaries of,” he concluded.

ENDS

2021 08 26 Notice: Roll-Over Adjustment Budget for the period 2021/2022-2023/2024

Notice 74/2021

ROLL-OVER ADJUSTMENT BUDGET 2021/2022

Notice is hereby given that the Garden Route District Municipal Council’s Roll-Over Adjustment Budget for the period 2021/2022-2023/2024, was compiled in accordance with the Local Government: Municipal Finance Management Act 2003 (Act 56 of 2003).

This document was approved by the Garden Route District Municipality at a District Council meeting held on Tuesday, 24 August 2021.

This document will be available for public inspection and comments on the GRDM municipal website www.gardenroute.gov.za from 26 August 2021.

Members of the public is invited to submit written comments or representations to the municipality in respect of this document. All comments and inputs must be directed to “The Municipal Manager, Garden Route District Municipality, 54 York Street, George 6530”.

Click to download/view the official notice.

Please contact the Budget Manager (Ms Louise Hoek) at 044 803 1300 with any enquiries.

M G Stratu
Municipal Manager
Garden Route District Municipality