03 June 2025 Media Release: GRDM Registration and Archive Audit Results for 2024/2025

Media Release: GRDM Registration and Archive Audit Results for 2024/2025

3 June 2025

The Western Cape Archives and Service conducted its annual Records Audit at the Garden Route District Municipality (GRDM) on 27 January 2025.

The inspection delegation was highly impressed with the way the GRDM Records System is managed.  GRDM received a Level 5 compliance rating for their record management, the highest level of compliance in municipal archive auditing.

There are five compliance levels used in archive audit.

1 – Start up level

2 – Developmental Stage

3 – Minimally Compliant

4 – Compliant

5 – Transformational

The Western Cape Archives and Records Service made ten recommendations to the Municipality’s Records System, of which nine have already been fully implemented.

Level 5 compliance, which is marked with blue, is often associated with trust, stability, and intelligence.  According to Spasina Brinkhuys, GRDM Manager:  Records & Archives, “It represents a high level of compliance and a commitment to continuous improvement. Based on the audit findings, the GRDM currently operates at a Level 5: Compliant level of records management.”

The GRDM Executive Mayor, Andrew Stroebel and MMC for Corporate Services, Ald. Nompumelelo Sumeia Ndayi, and Management would like to extend their gratitude to the Records & Archives team and their former Executive Manager for Corporate Services, Trix Holtzhausen (who was the Executive Manager during the audit and who retired at the end of April 2025), for their dedication, professionalism, and commitment to excellence.

Featured image caption: The Garden Route District Municipality’s Registration and Archives Team plays a vital role in managing official documentation and ensuring proper record-keeping across departments

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