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15 May 2020 GRDM Disaster Management officials placed at municipalities to assist with disaster management

Press Release

For Immediate Release

15 May 2020

Disaster Management officials employed at Garden Route District Municipality (GRDM) have been, since 2 March 2020, placed at local municipalities in the Garden Route to render a full basket of services related to the Disaster Management function.

Both officers were appointed in November 2019 to predominantly focus on the strategic mitigation, preparedness, response and recovery of all disasters that the district is faced with. They both also hold an Honours Degree BBA in Disaster Management from the satellite campus of the Stenden University based in Port Alfred. For the first three months, they received in-house training from the Head of the Garden Route Disaster Management Centre, Mr Gerhard Otto, before moving to local municipalities.  Ms Lee-Ann Joubert is stationed at the Bitou and Knysna municipalities and Ms Martina MacDonald at Hessequa and Mossel Bay municipalities.  Apart from the broad services they render at these municipalities, the coordination of COVID-19 related activities and the reporting thereof now also form part of their function after the pandemic has been declared a national disaster.

Given their expertise and experience in the field, their daily tasks include the regular updating of Disaster Risk Assessment (DRA) documents and the Disaster Management Plan (DMP).   A DRA is one of the first steps in planning an effective risk reduction programme. It examines the likelihood and possible outcomes of expected disaster events. This assessment contributes directly to effective decision making, planning and control. Stemming from the DRA, is the DMP, which is a planning guideline for all internal, as well as external stakeholders, advising them on their roles and responsibilities throughout the Disaster Management field. It is the basis to establish procedures and ensure maximum and efficient utilisation of resources and minimise the loss of life and/or injury. The documents have to be updated regularly, as the information needs to be integrated into the Integrated Development Plans (IDPs) of local municipalities. Also forming part of their function, is to further address any gaps that the DRA and DMP might pose relating to the  effectiveness of the assessment and plan.

Since March 2020, these officials predominantly took part in the COVID-19 District Command Centre (DCC) meetings, the Joint Operation Centres (JOCs) at the respective municipalities, as well as Mayoral District Command Forums.  All these activities relate to the assistance and provision of support to local municipalities. Finer details include: ensuring that essential role-players form part of the JOC operations, administration, the coordination of support where required at the JOCs and to relay essential and disaster related information between various stakeholders through these relevant platforms.

From a broad perspective the roles of the officials are to assist where assistance from the District Disaster Management Centre is required, as well as to ensure that the local municipalities cooperate with regulations and directives from provincial and national government, to relay information throughout all processes and to escalate any enquiries and challenges that might derive from the local JOCs. And, even when the Covid-19 pandemic comes to an end, these municipalities will still be their permanent base of where they will work and report from.